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- Call to Order: Brenda Murtha, President, called the meeting to order at 8:44 a.m. Present were Brenda Murtha, President; Pam Lane, Past President; Ruth Hanson, Treasurer; Monica Gannon, Secretary; Julie Hamer, Member at Large; Denise Grayson, Member at Large; Ken Kocer, Member at Large; Carol Bogaard, Member at Large; and Jean Rock, Associate Member. Absent was Val Weisser, President Elect.
- Approval of Agenda: Brenda distributed the agenda. Pam made the motion to approve the agenda as presented. Denise seconded the motion. All members were in favor, the motion passed.
- Reading & Approval of Minutes: Monica distributed the minutes from January 26, 2004. Ruth made the motion to approve the meeting minutes as presented. Ken seconded the motion. All members were in favor, the motion passed.
- Officer Reports
- Treasurer's Report: Ruth distributed copies of the current balance sheet as of March 12, 2004. $14,069 is the current cash balance, all membership dues are in. We have 48 members and have increased from last year by one. Most of the income is posted for the Spring conference and all of the sponsorships, but very little expenses have been turned in yet. Brenda advised that we will either come out even or at best be a thousand dollars to the good for the conference. Ruth advised that Val's leadership conference expenses are not all in yet. Awareness committee expenses have been posted, the Guard picked up the printing again. Recognition expenses include the years of service plaques. Sharon Kienow has spent her Professional Development Scholarship and Cindy Swenson is spending hers right now. Julie made the motion to approve the balance sheet as presented. Jean seconded the motion. All members were in favor, the motion passed.
- Secretary: None.
- Past-President: Pam advised that some of the awards will be presented tonight at the EAC banquet as some of the EAC people will be here tonight only. Pam said that Diane will be bringing some other ideas for the front page of the web site. Pam also decided on 6 different headings that everything currently on the site will fit under, she will have her committee work on putting items under the 6 headings. Everything can then be typed into word and then posted to the site. The goal is to have this finished by the November board meeting.
- President-Elect: Pam advised that Val said the Leadership conference was really good but she had logistics problems. She talked to Joan Huffer (Daschle's aide) about increasing loan limits but she said that they will probably work more on the hope and lifetime learning credits instead. Val spoke with one of the aides to Johnson and was disappointed as they had no experience with financial aid. Janklow's office would not comment on any of the issues.
- President: Brenda advised that this conference was overwhelming but now she is ready for it and it will be fun. The committee has been wonderful. Thanks to everyone on the committee it will all come together. Daschle and Johnson's educational aides will be on speakerphone for part of the conference and their local aides will be here in person.
- Committee Reports: Committee reports will be given at the Business meeting on Wednesday after committees have met. Denise handed out copies of the review committee's report. They had met just before the last meeting but did not have it ready to hand out at that time. Denise advised that Donna Johnson explained, the committee recommended to add the headings marked in blue, and remove the headings marked in pink from the Treasurer's report. The committee also recommended a separate balance sheet for checking, savings, and CDs each and then remove these items from the balance sheet. The yearly budget sheet should not be dated. Please remind the membership to make sure a description is included on the expense reimbursement form.
- Old Business
- SDASFAA Constitution: Monica advised that the constitution is now typed and posted on the website along with the Policies and Procedures manual. These have been updated according to prior meeting meetings for changes.
- Committees for 2004: Brenda will have the new committee listing available at the conference for the committee meetings.
- Policy & Procedures Manual Updates: Brenda asked for changes recommended to the Policy and Procedures manual. Please take this to your committee before the summer meeting and get any recommendations from them. We will then update the Policy and Procedures manual at the summer meeting.
- New Business
- Fall Decentralized Training: Brenda advised this is scheduled for Nov. 15 & 16, 2004 at Cedar Shore.
- 2005 Conference: Pam advised that Val has been working with Deb Henriksen on a location (West River) and just found out what the ND dates are.
- RMASFAA Nominations: Brenda advised that when she was at the RMASFAA board meeting for they asked for SD nominations, but with budget cuts and Student Project it is hard to find people. RMASFAA would like to encourage people from SD to be on the board. Do we as a board want to encourage anyone? President Elect, Vice President and Secretary are open positions for the next year. Pam is on the association newsletter and they are also looking for information.
- Treasurers Report: The review committee has submitted a report recommending changes to the balance statement. Pam made a motion to follow the review committee's recommendations to have three separate balance statements, along with a summary statement and removing the date on the yearly budget. Denise seconded the motion. All members were in favor of the motion. The motion passed. Brenda will share this with the membership at the Business meeting.
- Service Awards: Pam worked on the list for years of service. She e-mailed and called people to try to get this list accurate. The problem is that some of these people have never been to a conference but have been to Support Staff Workshops. We have 18 people getting years of service awards. There are a lot of names on the list that are people who have never worked with SDASFAA, but are in the financial aid profession. Pam asked the board to take the list and let her know if there are some people that really should not be on the list. Pam recommended that when Brenda does awards for the next year, she compare it to the updated directory on the web, and have people look at the list to be sure that it is correct and updated.
- Announcements
- Next Meeting: The next Executive Council meeting will be this summer, no date has been set yet. It will be in Sioux Falls.
- Adjourn: Ken made the motion to adjourn the meeting. Monica seconded the motion. All members were in favor, the motion passed. The meeting was adjourned at 10:53.
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