SDASFAA ANNUAL BUSINESS MEETING
Wednesday, March 28, 2007
Holiday Inn - Spearfish, SD

DRAFT

CALL TO ORDER
Grace Bick, President, called the meeting to order at 8:05 a.m.

APPROVAL OF THE AGENDA
Rosie Jamison made a motion to accept the agenda, seconded by Laura Olson. No discussion followed. The motion passed.

APPROVAL OF THE MINUTES
Grant Uecker made a motion to approve the March 28, 2006, Annual Business Meeting Minutes, seconded by Glen Poppinga. No discussion followed. The motion passed.

OFFICER REPORTS
Secretary: No report was given.

Treasurer: Laura Olson distributed the Balance Sheet from January 1, 2006 through December 31, 2006. The year began with a checking balance of 4,133.17, with income from membership, workshops, professional development funds, and interest for a total income of $30,563.07. The expenses included the SDASFAA Spring Conference, travel, workshops, committee activity expenses, professional development scholarship and miscellaneous expenses for a total expense of 22,210.11. The year ended with a balance of $12,486.13 The assets include two CDs and the saving and checking accounts for total available assets of $23,513.34.

Laura Olson also distributed the Balance Sheet from January 1, 2007 through March 23, 2007. The year began with a checking balance of $12,486.13, with income from membership, sponsorships, workshops, and miscellaneous income, for a total income of $22,394.79. Year-to-date expenses include workshops/meetings, travel, committee activities, College Goal Sunday, and miscellaneous expenses, including memorials, for a total of $4,893.75. Expenses for the annual spring conference have yet to be paid, however. The to-date year-end balance is $29,987.17. No discussion followed. Brenda Murtha made a motion to accept the Treasurer's Report, seconded by Deb Hendricks. The motion passed.

Past-President: David Martin reported that he enjoyed his time serving as President and encouraged others to consider serving.

President-Elect Report: Cindy Swinson reported that she attended the NASFAA Leadership Conference Washington, D.C. She was able to meet with aides from Senator Thune, Congressman Johnson and Congresswoman Herseth's office.

Cindy also reported that VA certifications through the St Louis Office is behind, but there are not other regional offices are lagging that far behind. Cindy suggested that the membership voice their concern about this to the appropriate people in order to get it changed. Cindy also reported that she plans to have fun with her upcoming year as president.

President: Grace Bick thanked the vendors for all they have done for SDASFAA. She also reported that she has had a good response for committee assignments. The Board during their February 2007 meeting discussed attendance during the College Goal Sunday and the High School Counselor's Workshop

Shirley Brownell, the first alternate for 2007, was also awarded a 2007 EAC Professional Development Scholarship as one of the 2006 scholarship recipients turned their scholarship back.

March 10, 2007, Grace and David attended the RMASFAA Board meeting in Salt Lake City, UT. The 2007 RMASFAA Conference will be held in Breckinridge, Colorado, and the Theme is RMASFAA Game Show. The Summer Institute Theme is "Going Back to School" June 10-June 15, 2007, Colorado. Next year, Summer Institute will be held in Salt Lake City, UT. The Leadership Pipeline Committee has been made a RMASFAA standing committee. Scholarships for the 2007 Summer Institute are being taken through April 6, 2007. The RMASFAA Membership Committee will be reviewing the RMASFAA website for enhancements. Grace asked that the RMASFAA membership from South Dakota update their information on the RMASFAA website.

The 2008 RMASFAA Conference will be held in Sioux Falls, South Dakota, wit the theme "Hunting for Answers". Grace reported that a $5,300 fee was paid to the hotel in Salt Lake City, UT for hotel rooms that were guaranteed for the 2006 RMASFAA, but were apparently not used. Grace suggested that the membership pay close attention to registering for their hotel room for the SDASFAA Conference so this does not happen. David reported that the hotel in Sioux Falls has not made this requirement for the 2008 RMASFAA Conference attendees.

REPORT OF STANDING COMMITTEES
Education Committee: Cindy reported that the Support 2006 SDASFAA Support Staff Workshop went well.

High School Counselor Sub-Committee: There were 122 high school represented during the High School Counselor's Workshop in December 2006. All comments provided on the exit surveys were very favorable. The Board has proposed that a postcard be mailed to the high school counselors since some may not be on their listserv. A request will be made to NASFAA to include more information on the electronic fafsa.

Awareness Sub-Committee: This was reported on during the SDASFAA conference on March 26, 2007 by Carolyn Halgerson.

Conference Sub-Committee: Grace reported that the committee members have done a great job with this year's conference, and made special note to thank them. The committee members met once and had teleconferences for the remainder of their meetings in order to get things set up for the 2007 SDASFAA Conference. Grace also thanked Deb for hosting the membership at their BHSU offices.

Review Committee: Glen Poppinga reported that the Review Committee met on March 15, 2007, to review the financial activity. There were no findings or exceptions to report.

Committee of Record: Grant Uecker reported that he keeps the historical records for events and occurrences of SDASFAA. The 2006 happenings, include many of the conferences, meetings, trainings of RMASFAA and SDASFAA, the Higher Education Reconciliation Act, the awarding of the RMASFAA Hall of Fame Award to Clarence Shoemaker, the parent student loan interest rates being fixed, among other things. If anyone has information to submit, they can forward it to Grant.

Membership Information Sub-Committee: Laura Olson reported that the website will be updated over the summer of 2007. Rosie reported that the upcoming dates that are listed on SDASFAA are very helpful.

OLD BUSINESS
RMASFAA 2008 Conference Committee Update: David Martin reported that with the committees held yesterday, it would be appropriate that the various committees report on their activity from yesterday's meeting. Cindy reported that the Entertainment and Publicity Committee met to discuss the skit and invitation. The theme is Hunting for Answers. The invitation will include a made-up hunting license that is, perhaps, inserted in a luggage tag or refrigerator magnetic.

NEW BUSINESS
Rose Jamison reported that RMASFAA would like to put together a cookbook for the membership. If anyone has recipes they would like to share, they can forward them to Rosie. Pam suggested that the names be creative. Pam also thanked the membership for their submissions to the RMASFAA Exchange. Any other items can be forwarded to Pam for future editions.

ANNNOUNCEMENTS
We will be electing several new board members this year. They are President-Elect, Secretary, Treasurer and Two Members at Large.

Jean had asked for any date conflicts that the Financial Aid administrators might know of that would conflict with the 2007 Support Staff Workshop of November 5 and 6 OR October 11 and 12.

Grace reported on the following:

• SDASFAA Spring 2007 Conference - Northern Hills Holiday Inn, Spearfish, SD, on March 26-28, 2007.
• SDASFAA Spring 2008 Conference - preferred at Sheraton Inn, Sioux Falls, SD.
• Decentralized Training Fall 2006 - Cedar Shores Resort, Chamberlain, SD, on November 13-14, 2006.
• 2006 NASFAA Conference - Seattle, WA on July 5-8, 2006.
• 2007 NASFAA Conference - Washington, D.C., on July 8-11, 2007
• 2008 NASFAA Conference - Orlando, FL, on July 6-9, 2008
• EAC Professional Development Scholarships - There was a change to the selection process, amounts awarded, and the expenditure reimbursement for these scholarships. The selection process included utilizing the membership list included on the website. There were five, $300 awards given, which is a change from the three, $500 awards given in previous years. Additionally, the scholarships must be spent within the calendar year they are awarded.

Laura Olson asked that conference and committee expenses be submitted to her so that she can get those expenses paid. This is to ensure timely payment as well as timely reporting for the financial statements.

Laura Olson made a motion to adjourn the annual Business Meeting. Nicole Kruger seconded the motion. The motion passed. The meeting adjourned at 9:05 a.m.

Submitted by:
Starla Russell
Secretary of SDASFAA