\ March 28, 2007
 South Dakota Association of Student Financial Aid Administrators
 

 

 

SDASFAA ANNUAL BUSINESS MEETING
Wednesday, April 2, 2008
Sioux Falls Sheraton and Convention Center– Sioux Falls, SD

CALL TO ORDER
Cindy Swinson, President, called the meeting to order at 9:55 a.m.

APPROVAL OF THE AGENDA
Jay Larsen made a motion to accept the agenda, seconded by Clarence Shoemaker. No discussion followed. The motion passed.

APPROVAL OF THE MINUTES
Grace Bick made a motion to approve the March 28, 2007, Annual Business Meeting Minutes, seconded by Sharon Kienow. No discussion followed. The motion passed.

OFFICER REPORTS
President: Cindy Swinson distributed a written report to the membership. The 2008 budget looks good, and a new corporate sponsorship has been developed. SDASFAA’s assets also look healthy.

Grant Ueker made a motion to approve the President’s Report, seconded by Kristy O’Kief. No discussion followed. The motion passed.

Past-President: Grace Bick distributed a written report to the membership. Grace reported that she attended the NASFAA Leadership Conference during the Spring 2008. Grace also asked the membership to consider running for an office on the Executive Board.

Emily Studenski made a motion to approve the President’s Report, seconded by Val Weisser. No discussion followed. The motion passed.

Brenda Murtha made a motion to add the agenda the President-Elect’s Report, seconded by Clarence Shoemaker. No discussion followed. The motion passed.

President-Elect: Denise Grayson reported that both she and Becky Pribyl attended the NASFAA Leadership Conference in Washington, DC. They met with South Dakota’s Congressional Leadership. December 8-10, 2008, are the dates for the 2008 SD High School Counselor’s workshop. The 2009 Spring Conference will be March 30- April 2, 2009, at the K-Bar S in Keystone. The 2010 SDASFAA Spring Conference will be in Huron.

David Martin made a motion to approve the President-Elect’s Report, seconded by Pam Lane. No discussion followed. The motion passed.

Secretary: No report was given.

Treasurer: Becky Pribyl distributed the Balance Sheet from January 1, 2007 through December 31, 2007. The year began with a checking balance of $12,486.13, with income from membership, workshops, professional development funds, and interest for a total income of $28,325.70. The expenses included the SDASFAA Spring Conference, travel, workshops, committee activity expenses, professional development scholarship and miscellaneous expenses for a total expense of $19,638.16. The year ended with a balance of $21,173.67. Assets include two CDs and the saving and checking accounts for total available assets of $32,425.72. Becky reported that a tax return will be required to file a tax return due to the fund level that SDASFAA has reached.

Becky Pribyl also distributed the Balance Sheet from January 1, 2008 through March 26, 2008. The year began with a checking balance of $21,173.67, with income from membership, sponsorships, workshops, and miscellaneous income, for a total income of $21,610.63. Year-to-date expenses include workshops/meetings, travel, committee activities, College Goal Sunday, and miscellaneous expenses, for a total of $5,138.66. Associate members increased from 26 in 2007 to 29 in 2008. Sponsorship dollars are a bit lower in 2008, but total income is only about $2,000 less than in 2007. In addition, $18,000 has been moved to the savings account and the purchase of a 6-month CD. Expenses for the annual spring conference have yet to be paid, however. The to-date year-end balance is $19,645.64. The 2008 assets include three CDs and the saving and checking accounts for total available assets of $48,961.77.

The new refund policy for the Spring 2008 conference was implemented, and it worked very well. Cindy reminded the membership that the Spring Conference expenses have not yet been paid, and that will affect the bottom line.

Deb Henriksen made a motion to accept the Treasurer’s Report, seconded by Patti Klinkhammer. No discussion followed. The motion passed.

REPORT OF STANDING COMMITTEES
Education Committee: Jean Rock reported that the 2007 SDASFAA Support Staff Workshop held in Aberdeen went well. Because the associate membership was not able to directly contribute to the workshop, they tried a few new things for the workshop and it went well.

High School Counselor Sub-Committee: Cindy Swinson distributed a written report indicating there were 138 high school represented during the High School Counselor’s Workshop in December 2007. The comments provided on the exit surveys were very favorable.

Awareness & College Goal Sunday Committee: Jay Larsen distributed a written report indicating that CGS was held at 13 sites on February 10, 2008. Attendance increased from 323 in 2007 to 567 in 2008, and 88 volunteers helped with the event.

Conference Sub-Committee: Cindy Swinson reported that the committee members have done a great job with this year’s conference, and made special note to thank them. The Sheraton and Convention Center was selected to “test run” the RMASFAA 2008 conference, which will be held at the same location.

Review Committee: Patti Klinkhammer submitted a report on behalf of Glen Poppinga. There were no findings or exceptions to report.

Committee of Record: Grant Uecker distributed a written report to the membership. GET THE INFO. FROM CINDY.

Recognition Committee: David Martin distributed a written report to the membership. GET THE INFO. FROM CINDY.

Becky Pribyl made a motion to accept the Standing Committee Reports, seconded by Clarence Shoemaker. No discussion followed. The motion passed.

OLD BUSINESS
RMASFAA Conference Committee Update: An update will be given during the conclusion of the SDASFAA Spring 2008 Conference by David Martin and Mary Anne Whitman.

Change to By-laws approved: A vote by the SDASFAA membership has approved a change to the By-Laws that set the membership dues be due by January 15 annually.

SDASFAA membership directories: Cindy Swinson reported that EAC will be working to link the membership information to the other links on the SDASFAA website. The membership committee has been charged with cleaning up the membership directory on the website.

NEW BUSINESS
There was no new business discussed.

ANNNOUNCEMENTS

  1. The Department of Education Spring Training will be held at the University of Sioux Falls on May 28, 2008, in Sioux Falls, SD
  2. Cindy Swinson reported that the Decentralized Training will be held at the AmericInn in Chamberlain SD on November 12-13, 2008. There was some discussion regarding the date. Cindy will look at the date to be sure it is correct, and will send an e-mail to the Listserv. The topic is Student Eligibility, Cost of Attendance and the FAFSA changes for 2009-2010. Volunteers are being sought to conduct the training, and all costs for training and presenting will be covered for the trainer.
  3. The SDASFAA 2008-09 calendar was distributed to the membership who attended the SDASFAA 2008 Spring Conference.
  4. The SDASFAA 2009 Spring Conference will be held in Keystone, SD at the K Bar S Lodge on March 30-April 1, 2009.
  5. Sharon Kienow reported that she has several of the SD state pictures from the RMASFAA 2008 conference in Breckinridge, CO. She placed them for the membership to take.

Laura Olson made a motion to adjourn the annual Business Meeting. Brenda Murtha seconded the motion. The motion passed. The meeting adjourned at 10:47 a.m.

Submitted by:
Starla Russell
Secretary of SDASFAA

 


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