SDASFAA Business Meeting
Minutes for April 3, 2001
Ramkota Inn - Rapid City, SD
Wilma Kasnic, current RMASFAA President, gave a NASFAA update. Wilma stated that Rosie Jamison is on the NASFAA Nominations and Elections Committee. She encouraged other SDASFAA members to volunteer for NASFAA committees. Wilma also stressed the benefits of RMASFAA membership, including reduced costs for RMASFAA training and the Summer Institute. The 2001 RMASFAA Conference will be held in Wichata, KS October 14-17. For hotel reservations call Hyatt Reservations at 1-800-233-1234.
BUSINESS MEETING
The meeting was called to order by President Cheryl Bullinger. The agenda was reviewed by the members and a motion to approve the agenda was made by David Vikander. The motion was seconded by Grant Uecker, all in favor, motion passed.
Approval of Minutes
The minutes of the April 5, 2000 SDASFAA Business Meeting were reviewed by the members. Grant Uecker made a motion to approve the minutes which was seconded by Rosie Jamison, all in favor and the motion was passed.
OLD BUSINESS
Committee Structures
David Vikander gave an update on the new SDASFAA committee structure, this new structure was introduced via an E-mail sent on May 15, 2000. Monica Gannon asked if SDASFAA would need to change the by-laws prior to changing the committee structure, the response from the members was no, the by-laws did not need to be changed.
NEW BUSINESS
Treasurer's Report
The Treasurer's report was covered by Cheryl due to Brenda Murtha's absence. Cheryl stated that a 2nd Certificate of Deposit had been purchased by SDASFAA. This CD is a 7 month CD which matures in July. Deb Henriksen made a motion to approve the Treasurer's Report, David Vikander seconded the motion, all approved and the motion was passed.
Education Committee
Mary Anne Whitman stated that the Education Committee had met that day and discussed the Support Staff Workshop. It will be held Oct 25-26 in Aberdeen and more SDASFAA members will be involved in the presentations.
High School Counselor Workshop Sub-Committee
Cody McMichael stated that this committee had met earlier today and discussed ideas presented at the January SDASFAA Board meeting. This committee will begin having conference calls to plan the HS Counselor Workshop for this fall. The committee is investigating online registration for this workshop in the future, this would help to eliminate the mail time involved. A postcard will be mailed to HS counselors this summer reminding them of the workshop and explaining how to register online. It was decided that the Federal Methodology would be covered to some extent during the workshop. Tax form information will be included with the packet of information that the counselors receive. Cody stated that the evaluations from the fall 2000 workshop were generally very good, Grace Bick received many positive comments from the counselors.
Conference Committee
The 2002 Spring Conference will be held April 1-3, 2002 in Mitchell.
Awareness Sub-Committee
Peggy Kuck discussed the meeting held today by the Awareness Sub-Committee. This committee had a discussion about what direction they should be going. Since the number of phone calls for the Call-In Night has been consistently declining, the Call-In Night will most likely be discontinued. Instead, they discussed producing a brochure which would explain what SDASFAA is and does, it would warn students/parents about FAFSA assistance scams, and explain who is available to help students/parents complete the FAFSA at no cost. The committee would like to see more information on the SDASFAA website, and plan to do more to promote the Financial Aid Awareness Month.
Review Committee
Glen Poppinga stated that the books had been reviewed today, that everything balanced, and that all bills had been paid on time.
Committee of Record
Grant Uecker explained that the Committee of Record is the "Historian of SDASFAA". He also expained what type of information he is collecting, which includes documents, photos, etc.
Membership Information Sub-Committee
This committee will be monitoring the electronic membership information.
Recognition Committee
Cheryl Bullinger stated that the awards would be distributed tonight at the Dinner and Awards Banquet.
OTHER BUSINESS
Cody McMicheal discussed changing the SDASFAA Constitution to replace "by paper ballot" to "by paper or electronic ballot" to allow online voting as an option. Cody made a motion to amment, David Vikander seconded the motion, all were in favor and the motion passed. Rosie Jamison stated that as of 30 days from today, the membership would be albe to vote on this amendment.
New SDASFAA members were introduced by Cheryl Bullinger.
Cheryl Bullinger thanked the SDASFAA Board and the Conference Committee for all of their hard work. She also asked each institution to pick up an update copy of the SDASFAA membership.
Sharon Kienow requested that the SDASFAA 2001 Budget be provided to entire membership, Cheryl stated that she would include a copy of it with the paper ballots.
Rosie Jamison asked the members if they thought SDASFAA should consider having a Fall Conference. Pam Lane suggested that we team up with another state. Lisa Artz-Gross said the North Dakota association would like to initiate this. Rosie Jamison thought that this would be a good topic for the Board to discuss at the next Board meeting.
Grace Bick made a motion to adjourn the meeting, David Vikander seconded the motion, all were in favor and the meeting was adjourned.
Respectfully submitted,
Denise Grayson
Secretary
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