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SDASFAA Business Meeting
Minutes for April 5, 2002
Holiday Inn, Mitchell, SD
- Call to Order - President Cody McMichael called the meeting to order at 8:45 a.m. CST.
- Approval of Minutes - Grace Bick made a motion to approve the Agenda; Pam Lane seconded the motion; all members were in favor and the motion was passed.
- Approval of the Minutes - The minutes from last year's business meeting were not available. The minutes will be reviewed during the Decentralized Training in November, 2002.
- Reports of Officers
- Treasurer's Report - The U.S. Bank CD matured on March 19, 2002, the CD will rollover (it is a 7 month investment). There is $2,000 available for the Leadership Development Scholarship for 2002. Reimbursement Forms are available from Ruth for those members needing to be reimbursed. Deb Hendricksen made a motion to approve the Treasurer's Report; Cheryl Bullinger seconded the motion; all members were in favor and the motion was passed.
- Secretary's Report - There was no secretary's report.
- Past-President's Report - Cheryl reported that she is keeping a list for years of service for SDASFAA members; the list was distributed among the members for updating and will be returned to Cheryl at the conclusion of the Business Meeting. Cheryl reminded members that nominations for SDASFAA awards can be made by any SDASFAA member, with only the voting member of the organization casting the vote.
- President-Elect's Report - Pam reported that her experience at the NASFAA Leadership Conference from March 3-5, 2002, in Washington, D.C. was very beneficial. Pam also reported that she attended the RMASFAA Board Meeting in Denver March 22-24, 2002, which was also a great learning experience. Pam reported that to date nominations for the 2003 SDASFAA positions were not coming in as much as she had hoped. Pam encouraged SDASFAA members to volunteer and nominate others for positions on the Executive Board.
- President's Report - Cody McMichael will work with Peggy Kuck regarding posting the President's Report on the SDASFAA website on a monthly basis. The President's March 2002 report was distributed to SDASFAA members for review. In addition, the minutes from the SDASFAA Board meeting held on February 25, 2002, was distributed for review. Cody reported that there will be a Business Meeting held during the 2002 Fall Decentralized Training. Some of the projects the Board is currently undertaking include: revising the Policies and Procedures manual, investing additional funds in committee and association projects, and organizing the 2002 Fall Decentralized Training that includes a conference-type setting. Finally, there has been much discussion amongst Board members regarding committee structures. The Executive Board will review this as they review the Policies and Procedures and Bylaws.
- Reports of Standing and Special Committees
- Education Committee
- High School Counselor Sub-Committee - Pam Lane reported the 2001 High School Counselor's Workshop did not net as many participants as hoped, likely due to the timing of the workshop, which was held on a Friday late afternoon. The Committee has suggested hosting the workshops at six sites that would include live presentations, rather than utilizing the DDN. This format would enable sites to tailor the workshops individually, and could include a lunch and considerations for participant's individual schedules. The presentations would include a format provided by SDASFAA. It was suggested that rather than SDASFAA incurring the cost of hosting the workshops on the DDN ($30/hr), that the high schools bear the cost instead of paying SDASFAA $25 to attend. Further suggestions can be given to this committee for consideration.
- Awareness Sub-Committee - Pam Leach reported that the Committee will be researching costs for converting the Quinn and Quigley board game on-line; continuing the Live Web Chat Event and developing the media and public relations packet for the SD Financial Aid Awareness Month. A proposal will be drafted and presented to the Board for consideration during their June 2002 meeting.
- Conference Sub-Committee - Cody reported that the Conference is winding down and hopes that all participants had a great experience.
- Review Committee - Glenn Poppinga reported that a review of the financial documents reveals that everything is in order. Brenda Murtha was recognized for her efforts in keeping the books accurate.
- Committee of Record - Grant Uecker reported that the Committee is continuing its efforts to record events and compile photos in order to keep the history accurate. Grant will continue to serve as the Chair of this Committee for 2002. Cody reported that this Committee is also responsible for updating the SDASFAA web site.
- NEW BUSINESS
- Policy and Procedure Manual - Discussion regarding this project was deferred until more work is undertaken by the Board.
- SDASFAA Financial Investments - Discussion regarding this project was deferred until projects are submitted by the Committees to the Board for consideration.
- Listserv Protocol - Peggy Kuck asked that changes and additions to the listserv be sent to her, or members can refer to the SDASFAA website for protocol.
- Announcements
- Department of Education Workshop "Tools for ensuring Program Integrity" May 28-29, 2002 - Black Hills State University will host this training; rooms for participants are available at the Days Inn for $50. More information will be forwarded to members within the next two weeks.
- 2003 Conference - The Cedar Shores in Chamberlain is being considered as the next site for the Conference. The Board will discuss this more during their June 2002 meeting.
- Fall Decentralized Training - Dates in mid-November are being considered; the Cedar Shores Resort in Chamberlain is being considered as the host site for the training.
- Adjourn - Grant Uecker made a motion to adjourn the meeting; Grace Bick seconded the motion; all members were in favor and the motion was passed. The meeting adjourned at 9:40 a.m. CST.
Submitted by,
Starla Russell
Secretary
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