\ April 6, 2005
 South Dakota Association of Student Financial Aid Administrators
 

 

 

SDASFAA BUSINESS MEETING
Minutes for April 6, 2005
Spearfish, SD

  1. Call to Order: Val called the meeting to order at 8:53 a.m.
  2. Approval of the Agenda: Val distributed the agenda. Val advised there are amendments to the agenda, add College Goal Sunday under New business and a joint meeting with ND. Rosie Jamison made the motion to approve the agenda as amended. Pam Lane seconded the motion. All members were in favor, the motion passed
  3. Reading and Approval of Minutes: Monica Gannon handed out the minutes from the March 17, 2004 meeting. She advised that the minutes were also posted on the website. Grace Bick made the motion to approve the agenda. Pam Lane seconded the motion. All members were in favor, the motion passed.
  4. Officer Reports:
    1. Treasurer's Report: Laura handed out the current year balance sheet, the balance sheet for 2004 and the banking account summaries for 2004. Laura advised that the current balance sheet included membership dues and registration for Spring Conference and Spring Conference sponsorships. Professional Development scholarship shows income, but has not been paid out yet. HS counselor workshop registration fees sometime come in late which is why it is on the 2005 balance sheet. Expenses so far are for initial Spring Conference expenses, February Executive Council meeting, NASFAA Leadership Conference for David and Laura. The RMASFAA expense is from Brenda last year, and we also finished paying for the HS Counselor Workshop expenses. The complete expenses for the Awareness Committee are shown.

      Our ending balance sheet for 2004: Membership dues were higher last year as we had some people not renew for this year. Miscellaneous income was unclaimed money from the state. Savings account summary: US Bank CD matured and was rolled over into a new CD. Deb Henriksen made the motion to accept the Treasurer report as presented. Grant Uecker seconded the motion. All members were in favor, the motion passed.

    2. Secretary's Report: Monica Gannon announced that last year's minutes are posted to the website. Rosie Jamison asked that an announcement go out to the listserve when the meeting minutes are posted.
    3. Past-President: Brenda Murtha will give Monica Gannon a listing of the awards after the presentation, to post to the website.
    4. President Elect: David Martin announced, he will be getting out the information on the sites and dates for HS Counselor workshop. He will send out information within the next month for the 2006 Spring Conference meeting to the committee.
    5. President: Val Weisser advised that the Executive Council met in February in Chamberlain and discussed an annual sponsorship. Mike Mutziger met with the associate members yesterday to discuss this. Val attended the RMASFAA board meeting in March. RMASFAA is fiscally sound and have some good ideas: A number of state associations sponsor people to go to Summer Institute with the expectation that they come back in a leadership role in the state associations. Committee assignments are posted on the web site.
  5. Committee Reports:
    1. Education Committee: Mary Anne Whitman reported that the support staff workshop last year was a rousing success. Mary Anne thanked people for sending their staff. Donna Johnson will be handling next year's workshop. Mary Anne again thanked the sponsors for their support. She asked that any ideas for next year, be given to the committee please. The location for this year is West River , possibly Deadwood and possibly on October 27 & 28.
    2. High School Counselor Sub-Committee: Val Weisser reported that the evaluations have been compiled with a lot of positive comments. The HS Counselors really appreciate what we do.
    3. Awareness Sub-Committee: Monica Gannon discussed College Goal Sunday, and asked that the membership consider voting to approve submitting a preliminary planning grant. This would not obligate us, but would give us some funding to be able to do research on the feasibility of this project. There was some discussion amount the members.
    4. Conference Sub-Committee: Val thanked the membership for attending and thanked the committee for their time in putting the conference together.
    5. Review Committee: Donna Johnson reported that the committee met at Kilian Community College , and the books looked good. Glen Poppinga will chair the committee for the 2005 year.
    6. Committee of Record: Grant Uecker advised that he continues to collect things by month and then does a summary for the year and boxes it up.
    7. Membership Information Sub-Committee: Brenda Murtha reported that Pam Lane has worked hard on the website. The committee has reviewed and proofread the website. The website will be ready to go live by the end of this month. Pam Lane reported that she has worked with Diane Francis a lot on this. She hopes that once it goes live, everyone with go into the website and that everyone would double check their directory information to make sure it is correct. Pam Lane thanked the committee for their hard work.
  6. Old Business: None
  7. New Business:
    1. RMASFAA 2008 Conference Committee: Val Weisser thanked everyone for signing up for committees. We have a consultant that RMASFAA has hired to find the site and are setting up dates. RMASFAA is also starting up a committee to create the program. David Martin and Mary Anne Whitman have volunteered to be the RMASFAA co-chairs. Christi Easton is program chair for 2006 and she is looking for a SD representative for the committee.
    2. Mary Ann reported that ND would like to have a joint conference in 2007 as we are both small associations. Sharon Kienow advised that it has been many years since we have done this, but worries that with 2007 being right before we host 2008 RMASFAA we will be too busy. Would ND agree to a joint Fall decentralized training. ND hosts RMASFAA in 2010. David Martin wondered if we have Fall decentralized training in 2007 and ND hosts it, that would relieve our burden. If we do a joint meeting Rosie Jamison advised, we normally have at least a half day for committee RMASFAA meetings. Sharon Kienow wondered if that would preclude some people from taking more of their staff because of the added expense of travel. Grace Bick agreed. Carolyn Halgerson asked if we could meet in Aberdeen instead of Bismarck as it would be more central. But then that means that we would be hosting it, which is more work. Mary Ann will take these ideas back to ND. If they would be willing to do it in Aberdeen we would be willing to host decentralized training for 2006 as a joint. Sally Schuman advised that decentralized training for 2007 will be an add on session for the RMASFAA conference. Pam Lane pointed out to Sally that this would mean that SD would only get together for Spring then, because we only have one conference.
    3. College Goal Sunday: Deb Henriksen made the motion to allow the Awareness Committee to submit the preliminary planning grant. Grace Bick seconded the motion. All members were in favor, the motion passed.
  8. Announcements:
    1. SDASFAA Spring 2006 conference will be March 27-29, 2006 in Watertown , SD.
    2. Decentralized Training will be held November 14 & 15 th , 2005 at the Cedar Shore Resort
    3. NASFAA conference will be in Seattle , WA on July 5-8, 2006.
    4. EAC Professional Development scholarships were announced and need to be spent. ( Shanna Frey , NAU; Ken Kocer, Mt. Marty; Cheryl Bullinger , NAU)
    5. RMASFAA Summer Institute-Rosie Jamison made a push for people to go. The advance track will go through policies and procedures as a hands-on session, writing policy and or refining it. The neophyte CORE track will have electives.
    6. If anyone needs expense forms for the conference Laura Olson has them.
    7. Sally Schuman thanked everyone again for their hospitality.
  9. Adjourn: Grant Uecker made the motion to adjourn the meeting. Laura Olson seconded the motion. All members were in favor, the motion passed. The meeting adjourned at 9:45 a.m.
  10. Sally reminded people that Janet Dodson is on the ballot for NASFAA from the RMASFAA region.
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